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PRIVACY
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Privacy Policy

CFI College of Law
Poyya, Thrissur District, Kerala, India
Affiliated to University of Calicut · Approved by BCI & Government of Kerala
Contents
1.Introduction 2.Scope of this Policy 3.Information We Collect 4.Purpose of Data Collection 5.Legal Basis for Processing 6.Data Storage and Security 7.Data Retention 8.Data Sharing and Disclosure 9.Cookies and Tracking 10.Rights of Users 11.Minors and Student Data 12.Third-Party Content 13.Policy Updates 14.Limitation of Liability 15.Grievance Redressal 16.Consent

CFI College of Law

Poyya, Thrissur District, Kerala, India
Affiliated to the University of Calicut
Approved by the Bar Council of India & Government of Kerala

Effective Date: [Insert Date]

Section 1

Introduction

CFI College of Law ("Institution", "we", "our", or "us") recognises the importance of safeguarding the privacy and personal information of individuals who interact with us through our official website and digital platforms.

This Privacy Policy explains how we collect, use, store, process, protect, and disclose personal information obtained through our website, online forms, communication channels, and related services.

This Policy is framed in accordance with applicable Indian laws including the Information Technology Act, 2000 and relevant rules governing digital data protection.

By accessing our website or submitting personal information to us, you consent to the practices described in this Privacy Policy.

Section 2

Scope of this Policy

This Privacy Policy applies to:

  • Visitors to the official website of CFI College of Law
  • Prospective students submitting enquiry or application forms
  • Parents or guardians providing student information
  • Current students interacting with digital services
  • Alumni communicating with the Institution
  • Any individual who provides personal information to the Institution through digital means

This Policy governs only digital data collected through the Institution's official website and authorised online systems.

Section 3

Information We Collect

We collect both Personal Information and Non-Personal Information in order to facilitate academic administration, admissions, communication, and institutional operations.

3.1 Personal Information

Personal Information refers to data that identifies or can reasonably identify an individual. This may include, but is not limited to:

  • Full name
  • Residential address
  • Email address
  • Phone number
  • Date of birth
  • Gender
  • Academic qualifications and educational history
  • Examination scores
  • Identity-related details submitted during admission
  • Parent or guardian information
  • Payment details (processed via secure gateways)
  • Any other information voluntarily submitted through forms

Personal data is collected when:

  • You submit an admission enquiry
  • You apply for admission
  • You register for institutional events
  • You contact us through online forms
  • You communicate through official email

We collect only such information that is necessary for legitimate institutional purposes.

3.2 Non-Personal Information

We may automatically collect certain technical and usage-related information, including:

  • IP address
  • Browser type and version
  • Device information
  • Pages visited
  • Time spent on the website
  • Referring URLs
  • Interaction data

This information is used for analytical, statistical, and website performance improvement purposes and does not directly identify individual users.

Section 4

Purpose of Data Collection

The information collected is used for lawful and legitimate institutional purposes, including:

4.1 Academic and Admission Processing

  • Evaluating eligibility for admission
  • Verifying submitted documents
  • Processing enrolment and registration
  • Maintaining student records
  • Communicating academic notifications

4.2 Administrative Purposes

  • Fee processing and financial administration
  • Issuing institutional communications
  • Generating student identification records
  • Responding to queries and grievances

4.3 Communication

  • Sending admission updates
  • Informing about academic schedules
  • Notifying about events, seminars, and activities
  • Providing essential institutional announcements

4.4 Regulatory Compliance

We may use personal data to comply with:

  • University of Calicut regulations
  • Bar Council of India requirements
  • Government of Kerala directives
  • Statutory reporting obligations

4.5 Website Improvement

Non-personal information helps us:

  • Improve user experience
  • Enhance website functionality
  • Monitor security risks
  • Detect misuse or suspicious activity
Section 5

Legal Basis for Processing

The Institution processes personal data based on:

  • Consent provided by the individual
  • Performance of academic and administrative functions
  • Compliance with legal and regulatory obligations
  • Legitimate institutional interests

Where consent is required, it is obtained at the time of submission of information.

Section 6

Data Storage and Security

CFI College of Law implements reasonable technical and organisational safeguards to protect personal data from unauthorized access, disclosure, alteration, misuse, and accidental loss.

Security measures may include:

  • Secure servers
  • Restricted administrative access
  • Firewall and cybersecurity systems
  • Password-protected systems

Despite reasonable safeguards, no digital transmission can be guaranteed to be completely secure. Users acknowledge that transmission of data over the internet carries inherent risks.

Section 7

Data Retention

Personal data is retained only for as long as necessary to:

  • Fulfil academic and administrative functions
  • Comply with statutory record-keeping requirements
  • Resolve disputes
  • Enforce institutional policies

Once data is no longer required, it is securely deleted or anonymised in accordance with applicable standards.

Section 8

Data Sharing and Disclosure

CFI College of Law does not sell, rent, or trade personal information to third parties.

Personal information may be shared in the following circumstances:

8.1 Regulatory Authorities

Information may be disclosed to:

  • University of Calicut
  • Bar Council of India
  • Government authorities
  • Statutory or accreditation bodies

Such disclosures occur only when legally required.

8.2 Service Providers

We may engage trusted third-party service providers for:

  • Payment processing
  • Technical support
  • Website hosting
  • Communication services

Such providers are contractually obligated to maintain confidentiality and data protection standards.

8.3 Legal Requirements

Information may be disclosed if required:

  • By court order
  • By lawful request from government agencies
  • To protect the rights and safety of the Institution or its stakeholders
Section 9

Cookies and Tracking Technologies

The website may use cookies and similar technologies to:

  • Enhance user experience
  • Maintain session continuity
  • Analyse visitor behaviour
  • Improve functionality

Users may disable cookies through browser settings; however, certain website features may not function properly as a result.

Section 10

Rights of Users

Individuals whose data is collected have the right to:

  • Request access to personal information
  • Request correction of inaccurate data
  • Request deletion of data where legally permissible
  • Withdraw consent for non-essential communications

Requests may be submitted to the Institution through official contact channels. The Institution reserves the right to verify identity before processing such requests.

Section 11

Minors and Student Data

Where applicants are below the age of 18:

  • Personal information should be submitted with parental or guardian awareness.
  • The Institution may communicate with parents or guardians where legally required.
Section 12

Third-Party Content

The Institution's website may include references to external entities or regulatory bodies. The Institution is not responsible for the privacy practices of external websites or third-party platforms.

Users are encouraged to review the privacy policies of such external platforms independently.

Section 13

Policy Updates

CFI College of Law reserves the right to update or modify this Privacy Policy at any time to reflect:

  • Changes in legal requirements
  • Updates in institutional practices
  • Technological advancements

Updated policies will be published with a revised effective date.

Continued use of the website after modifications constitutes acceptance of the updated Privacy Policy.

Section 14

Limitation of Liability

While reasonable measures are taken to protect personal information, CFI College of Law shall not be held liable for:

  • Unauthorised access beyond reasonable control
  • Data interception during transmission
  • Technical failures
  • Cyber incidents beyond institutional safeguards

Users acknowledge inherent risks associated with online data transmission.

Section 15

Grievance Redressal

Any concerns regarding privacy or data handling may be addressed to the designated institutional authority.

CFI College of Law

Poyya, Thrissur District, Kerala, India
8590759003 / 8590759004
info@cficollegeoflaw.in

The Institution shall make reasonable efforts to address privacy-related concerns in a timely manner.

Section 16

Consent

By accessing the website and submitting personal information, you:

  • Confirm that the information provided is accurate
  • Consent to the collection and processing of your data
  • Acknowledge having read and understood this Privacy Policy